Greetings all, we hope that you and yours are safe, healthy, and keeping to the CDC recommendations about hand-washing, disinfecting your space, keeping distance from others, and covering your face in public.
There are three parts to this update: 1. Elections for the OhioSMART Board, 2. Moving to the new dungeon space, and 3. Ways we’re exploring to stay connected as a community.
Our by-laws say elections must happen in person in May. While the governor has announced that he intends to “roll out” plans to reopen May 1st, we believe getting quorum in one place as soon as May without an end in sight to the pandemic is too big of a risk for us to take. At this point in time, we're not looking to plan any events until June at the earliest.
The by-laws don’t have language for such an unprecedented situation, so we’re requesting that the current board be allowed to stay on until we’re able to do a proper election. If there isn’t support for this, we can look into other options. Regardless of when elections are held, the changeover will be delayed because bank transfers and other business activities are impossible to complete while things are closed and there’s a shelter-in-place order.
No matter what, the current board is most qualified to oversee the move and adjustments to the new space and will need extra transition time before the new board can take over.
We’ve been moving carfuls of small things to the new space, but the landlady is aiming for our full furniture move (with moving truck) to be by the end of April. This is necessary, so we’ll be taking sanitary precautions EXTREMELY seriously during the move by having and enforcing strict sanitizing, distancing, hand-washing, glove-wearing, and mask usage protocols. We’re planning to coordinate the work in small shifts which should spread the work out and keep contact down. If you've already signed up to be a part of the Moving Team, you'll be hearing from us soon.
It’s important to keep connected and since we don’t know when it will be safe to get up close and personal with each other again -- we’re considering opening a virtual space on Discord so we can have munches and classes while apart.
For those of you who don’t know, Discord is a free chat server program that has both text and voice chat rooms, with the capability for one host to share a screen. Most of them operate as a 24/7 chat space, but we’d do it a little differently: it will operate much like the dungeon. When it’s closed, it’s closed, and when it’s open, it’s for a specific time and reason with moderators present. We want to avoid burnout, so there will be an announcements channel for leadership so you can get notified of upcoming virtual events, and a place where you can go look at class notes, but otherwise no notifications you have to worry about.
That’s all for now! We’re interested in hearing from you on ALL THREE points, so please discuss on the Members Forum (email us if you need help logging in), PM us, or email email@example.com! Thank you, and stay safe <3
OhioSMART Board of Directors